Site Administrators Guide

Access This Guide Go to https://dancingbird.biz/guide

Section 1 – Content Management

A. Blog Posts

A.1. Create New Posts

1. Log into dancingbird.biz/wp-admin
2. Click ‘+New’ on Top Menu Bar
3. Enter Title of Post
   1. Click on PHC article
   2. Copy title
   3. Paste title in WordPress Page
4. Choose Categor(ies)
   1. Create New Category if needed
      1. Click on ‘Add New Category’
      2. Enter Category name
      3. Press ‘Add New Category’ button
5. Set Image (can come back and do this later)
   1. From laptop
      1. Expand Feature Image
      2. Click ‘Set featured image’ in gray box
      3. Upload file to Media Library (if desired, or is not already in the media library)
         1. Click ‘Upload Files’ (top left)
         2. Click ‘Select Files’
         3. Navigate to photo storage location and select file(s) to uploaded
         4. Image(s) will be highlighted
      4. Choose file from Media Library
         1. Media Library
            1. Click on desired image in media library
            2. Click blue ‘Select’ button in lower right cornerstone
   2. From iPhone
      1. Log into dancingbird.biz/wp-admin
      2. …
6. Click ‘Allow Comments’
7. Create blog post text
   1. Click on purple ‘Edit With the Divi Builder’
   2. Edit the text area
      1. Copy and paste from PHC website
8. ‘Save Draft’ (if not ready to publish) or ‘Publish’ (as desired)
9. Change date of Post (must be published first)
   1. Select ‘Edit Post’ from top menu
   2. Change the date
   3. Press blue ‘Update’ button (top right)

A.2. Make Updates to Blog Posts after Posts have been Created

1. From Dashboard
   1. Select the Blog Post
      1. Click on ‘All Posts’ on left navigation area
      2. Scroll to desired post
   2. Make Changes
      1. Changes to ‘Category’, ‘Featured Image’, ‘Allow Comments’ or ‘Publish Date’:
         1. Hover over post name
         2. Click on ‘Edit’
         3. Make desired changes
         4. Click ‘Update’ in upper right of screen
      2. Blog Post text Content Changes:
         1. Hover over post name
         2. Click ‘Edit with Divi’
         3. Make changes
         4. Click on ‘Save’ or ‘Save Draft’ or ‘Publish’ (lower right)
         5. Select ‘Exit Divi Builder’ from top menu
2. While viewing blog Post (while logged into dancingbird.biz/wp-admin)
   1. Changes to ‘Category’, ‘Featured Image’, ‘Allow Comments’ or ‘Publish Date’:
      1. Click on ‘Edit Post’ in the Title Menu
      2. Make changes
      3. Click on ‘Update’ in top right corner
   2. Blog Post text Content Changes:
      1. Click on ‘Enable Visual Builder’ in top menu
      2. Make changes
      3. Click on ‘Save’ (lower right)
      4. Click on ‘Exit Divi Builder’ in top menu

A.3. Oops – Change an old post when I wanted a new post

1. Exit without saving changes

B. Changing Prices on Services:

1. Log into https://dancingbird.biz/wp-admin
2. Edit ‘Services’ page with Divi-Builder
3. Click on text section to edit text
4. Change the price and description in the normal text.
5. Click on ‘Buy Now’ button to change to text.
6. Change the price and description within the ‘[w p e c p p ]’ text block
   1. For example, change
      [ w p e c p p  name=’60 Minute Session with Hope Hewetson – Dancincg Bird’ price=’1.00′]
      to
      [ w p e c p p  name=’60 Minute Session with Hope Hewetson – Dancincg Bird’ price=’135.00′]
7. Click Save at Bottom

C. Zoom Meeting Scheduling and Recording

C.1. Start a Zoom meeting now:

1. Click on Zoom icon in lower menu bar
2. Click on ‘New Meeting’
3. Click ‘Join with Computer Audio’
4. Click ‘Click to invite participants’
5. Click on ‘Email’
6. Click on ‘Gmail’
7. Type in email address
8. Send the email

C.2. Schedule a Zoom meeting

1. Click on Zoom Icon in lower menu bar
2. Click on ‘Home’ in top menu bar
3. Click on ‘Schedule’ Icon
4. Enter Topic: ‘Reading with Hope’
5. Select Date and Time
6. Click Video on for Host and Participant
7. Select ‘Telephone and Computer Audio’
8. Click on ‘Schedule’
9. Click ‘OK’
10. Close Calendar
11. Click on ‘Meetings’ in top menu bar
12. Click on the meeting just scheduled in the left column
13. Click ‘Copy Invitation’
14. Go to Gmail
15. Command V in body to paste invitation info.
16. Enter email address and subject
17. Send email

C.3. Start a previously scheduled Zoom meeting

1. Click on Zoom Icon in lower menu bar
2. Click on ‘Meetings’ in top menu bar
3. Click on meeting for today
4. Click ‘Start’
5. Click ‘Join with Computer Audio’
6. Click ‘Start Video’
7. Click ‘Record’ when you are ready.
8. If the readee can’t find their invite,
   1. click ‘Invite’
   2. click ‘Email’
   3. Click Gmail
   4. Enter email address
   5. Send invite to person
9. Stop Recording
10. End Meeting
11. Ignore conversion of recording message
12. Change name of audio_only.m4a to the person’s name
13. make sure the file ends in ‘.m4a’

C.4. Send a Zoom recording

1. Log into Google Drive
   1. Log into Gmail
   2. Click on 3×3 grid in upper right
   3. Click on ‘Drive’
2. Click on ‘My Drive’ in body of screen
3. Click on ‘Upload files’
4. Click on ‘iCloud Drive’
5. Click on ‘Documents’
6. Click on ‘Zoom’
7. Click on YYYY-MM-DD HH.MM.ss for the appropriate reading
8. Click on the renamed audio file
9. Click on ‘Choose’ in the lower right
10. Right click (two fingers click) on file that was uploaded
11. Click on ‘Share’
12. Enter email address
13. Click ‘Send’

C.5. Deleting Files in Google Drive

1. Log into Google Drive
2. Right click on file
3. Select ‘Remove’

D. Managing Pages and Menus

D.1. Add a New Page

1. Log into dancingbird.biz/wp-admin
2. On top menu hover over ‘+New’ and select ‘Page’
3. Put the page name in the ‘Add Title’ section (if possible use a single word, lower case)
4. Click on ‘Use Divi Builder’
5. Click on ‘Choose Page’ at the bottom of the ‘Clone Existing Page’ section
6. Click on ‘Pages’ under ‘Categories’ in left menu
7. Click on ‘sample’
8. Update the page
9. Add the page to the header menu

D.2. Change Order of Pages in Menu

1. Log into https://dancingbird.biz/wp-admin
2. On left menu hover over ‘Appearance’ and select ‘Menus’
3. Select Header (Primary Menu) or Footer and click on ‘Select’ box.
4. Drag pages to desired position
5. Click on blue ‘Save Menu’ button

D.3. Remove Page from Menu

1. Log into https://dancingbird.biz/wp-admin
2. On left menu hover over ‘Appearance’ and select ‘Menus’
3. Select Header (Primary Menu) or Footer and click on ‘Select’ box.
4. Click on inverted triangle to right of ‘Page’ text
5. Click on red ‘Remove’
6. Click on blue ‘Save Menu’ button

E. Testimonials

E.1. Adding a Testimonial

1. Use Divi Editor to edit Home Page
2. Edit Settings on Testimonials module
3. Duplicate a testimonial by clicking on the stacked rectangle icon to the right of the settings icon
4. Update the duplicate testimonial with the new information
5. Click on ‘Save’

E.2. Deleting a Testimonial

1. Use Divi Editor to edit Home Page
2. Edit Settings on Testimonials module
3. Scroll to the testimonial to be delete and click on the Trashcan icon
4. Click on ‘Save’

Section 2 – Site Configuration

All functions are accessed from https://dancingbird.biz/wp-admin

S1. Theme Customization Settings

S1.1. Site Identification

1. Left Menu → ‘Appearance’ → ‘Customize’ → ‘General Settings’ → ‘Site Identity’
2. Enter Site Name, Dancing Bird’, in ‘SiteTitle’
3. Enter ‘Hope Hewetson’ in ‘Tagline’
4. Upload 512 x 512 pixel image for browser tab image
5. Click on blue ‘Publish’ button near top

S1.2. Enable Search Option on Header Menu

1. Left Menu → ‘Appearance’ → ‘Customize’ → ‘Header & Navigation’ → ‘Header Elements’
2. Check ‘Show Search Icon’
3. Click on blue ‘Publish’ button near top

S1.3. Enable Social Icons in Footer Menu – Part 1

1. Left Menu → ‘Appearance’ → ‘Customize’ → ‘Header & Navigation’ → ‘Footer Elements’
2. Check ‘Show Social Icons’
3. Click on blue ‘Publish’ button near top

S1.4. Enable Social Icons in Footer Menu – Part 2

1. Left Menu → ‘Divi’ → ‘Theme Options’ →
2. ‘General’ tab on top menu
3. Enable or Disable ‘Show XXXX Icon’ s as desired
4. Enter URLs in ‘XXXX Profile Url’ for each social icon selected.
5. Click on green ‘Save Changes’ at top

S1.5. Upload Logo Image

1. Left Menu → ‘Divi’ → ‘Theme Options’ →
2. ‘General’ tab on top menu
3. Click on ‘Upload’ button to select image
4. Click on green ‘Save Changes’ button near top

S1.6. Blog Post Author, Date, Category and Comments Display

1. Left Menu → ‘Divi’ → ‘Theme Options’ →
2. Click ‘Layout’ tab on top menu → ‘Single Post Layout’ on top secondary menu
3. Click on ‘Author’ / ‘Date’ / ‘Categories’ / ‘Comments’ to enable or disable showing on blog posts (default is all ‘ENABLED’)
4. Enable ‘Show comments on posts’ / ‘Place thumbs on posts’ as desired
5. Click ‘General Settings’ on top secondary menu
6. Click on ‘Author’ / ‘Date’ / ‘Categories’ / ‘Comments’ to enable or disable showing on blog posts (default is all ‘ENABLED’ except for ‘Comments’)
7. Enable ‘Show Thumbs on Index Pages’ as desired (default is ‘ENABLED’)
8. Click on green ‘Save Changes’ button near top

S2. Site Settings

S2.1. Set Number of Recent Post to Show on Blog Page

1. Left Menu → ‘Settings’ → ‘Reading’
2. Set number of recent blog posts to display in ‘Blog pages show at most’
3. Click on blue ‘Save Changes’ button near bottom

S2.2. Manage Comment Notification and Black Listing

1. Left Menu → ‘Settings’ → ‘Discussion’
2. Update settings as needed.
3. Click on blue ‘Save Changes’ button near bottom

S2.3. Set Picture Size Maximum Dimensions (defaults are OK)

1. Left Menu → ‘Settings’ → ‘Media’
2. Update settings as needed.
3. Click on blue ‘Save Changes’ button near bottom

S2.4. Set URL Naming Convention (required)

1. Left Menu → ‘Settings’ → ‘Permalinks’
2. Click on ‘Post Name’
3. Click on blue ‘Save Changes’ button near bottom

S2.5. Set Privacy Policy Page

1. Left Menu → ‘Settings’ → ‘Privacy’
2. Select ‘Privacy Policy’ page (this page has to be created first)
3. Click on blue ‘Save Changes’ button near bottom

S3. Divi Module Customizer

S3.1. Email – Captcha Font Size

1. Left Menu → ‘Divi’ → ‘Module Customizer’ → ‘Contact Form’
2. Select ‘CAPTCHA FONT SIZE’
3. Click on blue ‘Publish’ button near top

S4. Pay Pal Configuration

1. Install ‘Pay Pal Buy Now Button’
2. Left Menu ‘Settings’ → ‘PayPal Button’
3. Update:
   1. Language
   2. Currency (USD)
   3. Live Account: ‘revhopi@gmail.com’ (this tells pay pal which account to use)
   4. Choose Pay Pal button for display
   5. Enter Cancel and Return URLs of: https://dancingbird.biz/services
4. Click on blue ‘Save Settings’ button near bottom

S5. eMail Server Configuration

1. Install ‘WP Mail SMTP’ plugin
2. Left Menu ‘Settings’ → ‘WP Mail SMTP’
3. Update:
   1. From Email: ‘tomworkw@gmail.com’
   2. From Name: ‘Dancing Bird’
   3. Mailer: ‘Other SMTP’
   4. SMTP Host: smtp.gmail.com
   5. Encryption: TLS
   6. SMTP Port: 587
   7. Authentication: On
   8. SMTP User Name: tomworkw@gmail.com
   9. SMTP Password: xxxxxxxx
4. Click on ‘Save Settings’ button near bottom

S6. Manage Administrators

S6.1. Add User

1. Left Menu ‘Users’
2. Click on ‘Add New’ near top
3. Enter required fields
4. Select ‘Role’
5. Click on ‘Add New User’

S6.2. Change User Role

1. Left Menu ‘Users’
2. Click on check box to left of user name and icon
3. Select new role in ‘Change role to …’ box
4. Click ‘Change’ box to right of ‘Change role to …’ box

S6.3. Delete User

1. Left Menu ‘Users’
2. Click on check box to left of user name and icon
3. Select ‘Delete’ in ‘Bulk Actions’ drop down box
4. Click ‘Apply’ box to right of ‘Bulk Actions’ box

S7. MailChimp Configuration

1. Install ‘Mailchmp for WordPress’ plugin
2. Get your Mailchimp API Key
   1. Log on to your Mailchimp account
   2. …
3. Left Menu ‘Settings’ → ‘Mailchimp for WP’
4. Update:
   1. API Key from your Mailchimp account
   2. Click on ‘Save Changes’ button

S8. Site Hosting Renewal

1. Hosting expires June 20 of each year.
2. Before June 20 of each year:
3. Log on to https://my.siteground.com
4. Select ‘Billing’ → ‘Renewals’ from top tool bar or go to https://my.siteground.com/billing/renew
5. Select the following:
   1. dancingbird.biz – Domain Name
   2. dancingbird.biz – GrowBig Hosting
   3. SG Site Scanner
6. Update payment method if needed
7. Select confirmation statement: “I confirm that I have read and agree to the SiteGround Terms of Service and Privacy Policy and … “
8. Select “Pay Now”
9. Select “Payment History” from tool bar at top of page or go to: https://my.siteground.com/billing/payment-history
10. Refresh until “Invoice” appears for most current bill
11. Open and print invoice for tax purposes

S99. Search Engine Optimization

S99.1. Home Page

1. Left Menu → ‘Divi’ → ‘Theme Options’ →
2. ‘SEO’ tab on top menu
   1. …
3. Click on green ‘Save Changes’ button near top

Section 3 – Page Construction

All functions are accessed from https://dancingbird.biz/wp-admin

P1. General Page Properties

1. A ‘sample’ page has been created that reflects the general page properties listed below. When creating a new page, just copy the ‘sample’ page as described in the ‘Content Management Section’: D.1. Add a New Page’
2. Each page consists of a single section with an image background of Hope’s Birds Painting
   1. Select Section Settings
   2. Click on ‘Content’ tab
   3. Update the image in the ‘Background’ setting
   4. Click on ‘Design’ tab
   5. Set ‘Top Padding’ to 35px, all others are blank.
3. Dancing Bird Header – Each page has a ‘Dancing Page’ Header’:
   1. Row of one Column
      1. Content:
         1. Background color: #edf000
      2. Design:
         1. Sizing:
            1. Width: 90%
            2. Max Width 1080px
      3. Spacing: all blank
      4. Border:
         1. Rounded Corners: 20px
         2. Border Width: 0px
      5. Filters: Opacity: 80%
   2. ‘Dancing Bird’ Text Module:
      1. Content:
         1. Text: ‘Dancing Bird’
         2. Heading 1
         3. Background: #edf000
      2. Design
         1. Heading Text
            1. H1
            2. Heading Font: ‘Dancing Script’
            3. Heading Font Weight: Bold
            4. Heading Text Color: #e09900
            5. Heading Text Size: 68px
            6. Heading Letter Spacing: 0px
            7. Heading Line Height: 1em
            8. Heading Text Shadow: Fuzzy to the bottom and right
            9. Heading Text Shadow Horizontal Length: 0.08em
         2. Filters
            1. Opacity: 55%
      3. Inspirational text under ‘Dancing Bird’:
         1. Text Module: Single Column
         2. Content
            1. Inspirational text
         3. Design
            1. Text
               1. Text Font: Allan
               2. Text Font Weight: Regular
               3. Text Text Color: black
               4. Text Text Size: 31px
               5. Text Line Height: 1.7em
               6. Text Color: Dark
            2. Spacing:
               1. Top Margin: -21px
               2. Bottom Margin: 20px
   3. Additional Rows
      1. Sizing:
         1. Width: 90%
         2. Max Width: 1080px
      2. Spacing:
         1. Top Padding 89px, rest blank
      3. Border:
         1. Rounded Corners: 20px
      4. Filters:
         1. Opacity:
            1. 80% if no images
            2. 100% if images present

P2. ‘Home’ Page Layout

1. Dancing Bird Header as described in P1, text: ‘May you feel blessed and supported on your path!’
2. Welcome Row – 2 Columns
   1. Column 1: Image Module of Hope
   2. Column 2: Text Module with welcome text
3. Inspiration Row – 1 Column
   1. Text Module with inspirational text
4. Offerings Row – 2 Columns
   1. Column 1:
      1. Image Module
      2. Call to Action Module – Link to https://dancingbird.biz/blog/
   2. Column 2:
      1. Image Module
      2. Call to Action Module – https://dancingbird.biz/services/
5. Testimonials Row – 1 Column
   1. Text Module: ‘Testimonials’
   2. Testimonials Module
6. Contact Hope Row – 2 Columns
   1. Column 1
      1. Text Module: ‘Contact Hope’
      2. Text Module: ‘Explore your next step’
      3. Contact Form Module
         1. Content
            1. Text:
               1. Success Message: ‘Thank You. I will reply to you soon!’
               2. Submit Button: ‘Send Your Message’
            2. Elements: Show Captcha: Yes
   2. Column 2
      1. Blurb Module with email address and Icon: revhopi@gmail.com

P3. ‘About Hope’ Page Layout

1. Dancing Bird Header as described in P1, text: ‘About Hope’.
2. About Hope Row – Similar to Welcome Row in Home Page
3. Inspiration Row – 1 Column – Text Module with inspirational text
4. Contact Hope Row – Same as Contact Hope in Home Page

P4. ‘Services’ Page Layout

1. Dancing Bird Header as described in P1, text: ‘Services’
2. Services Overview Row – Similar to Welcome Row in Home Page
3. Services Details Row – 1 Column – Text Module with instructions to schedule a session
4. Pay for Services Row – 1 Column
   1. Call to Action Module for each service offered
   2. Title Contains service description, Ex:
      Pay $75 USD for a 30 minute session with Hope
   3. Body contains text:
      “Be sure to use the contact form below to schedule a session before paying.
      [ w p e c p p name=’30 Minute Session with Hope Hewetson – Dancing Bird’ price=’75.00′]”
      Note: There are no spaces between the ‘w p e c p p’ letters on the site. The spaces are included here so the instruction can be uploaded to the guide page and not converted to a ‘PayPal’ button.
5. Contact Hope Row – Same as Contact Hope in Home Page

P5. ‘Contact Me’ Page Layout

1. Dancing Bird Header as described in P1, text: ‘Contact Hope’
2. Inspiration Row – 1 Column – Text Module with inspirational text
3. Art Row – 2 Columns
   1. Column 1:
      1. Text Module: ‘Some of my art’
      2. Image Module: ‘Dingo Dog’ picture
   2. Column 2:
      1. Text Module: ‘I love to paint and be in nature’
      2. Image Module: ‘Barn’ painting
4. Contact Hope Row – Same as Contact Hope in Home Page

P6. ‘Blog Summary’ Page Layout

1. Dancing Bird Header as described in P1, text: ‘A View of Hope’
2. Blog Row – 2 Columns (2/3 width, 1/3 width)
   1. Column 1: Blog Module
   2. Column 2: Sidebar Module
3. Contact Hope Row – Same as Contact Hope in Home Page

P7. ‘Blog Post’ Page Layout

1. The individual blog post layout is controlled by the site configuration settings listed in S1.6. and S2.1.